Location logs in Gearbelt keep a full history of where each asset has been recorded over time. Logs can be added manually from the Locations section, or created automatically when a submitted record form includes a Location List field.
Prerequisites
Before you begin, make sure you have the following:
Plan: All Plan Types
Permission: Gearbelt Contributor
Skills Required: Gearbelt Navigation
Device Type: Computer
Subscription: Gearbelt
Step-by-Step Instructions
Adding a Location Log Manually
Select Locations from the left-hand menu.
Select the Location Logs tab at the top of the page.
Click + Create Location Log.
In the Create Location Log drawer, select an Asset.
Select a Location.
Click Save.
How Locations from Record Forms Are Captured
You can add a Location List field to inspection, repair, and schedule form templates in Gearbelt. When a form containing this field is submitted, the selected location is automatically saved as a location log for that asset and the asset's current location is updated.
📓 Note: On repair forms, the submitted location is also written to the linked issue record. On schedule forms, it is written to the linked schedule check record.
To view all location logs, select Locations from the left-hand menu and open the Location Logs tab.
Each entry displays the asset, location, coordinates, and the source of the log in the Source column — entries created from a record form show the name of the form.
Adding a Location List Field to a Form Template
To capture locations automatically through form submissions, add a Location List field to your form template in the form builder.
Open the relevant form template in the form builder (Inspection, Repair, or Schedule).
Drag and drop the Location List field into the form.
Save the template.
When operators complete and submit the form, the location they select will be logged automatically.
Modifying the Location Logs Register
You can control which columns are visible in the Location Logs register and the order they appear. Click the column settings icon in the top-right of the register to open the Edit Columns panel. Toggle columns on or off and drag to rearrange them. Click Save changes when done.
Available columns include: Asset, Rate, Created Date, Created Time, Location, Latitude, Longitude, Source, Category, Asset Type, Manufacturer, and Created By.
Frequently Asked Questions (FAQ)
Q: Can I view location logs for a specific asset only?
A: Yes. Use the filter on the Asset column in the Location Logs register to narrow entries down to a specific asset.
Q: Can I filter by location?
A: Yes. The Location column includes a filter, so you can view all logs recorded against a specific location.
Q: Where do the latitude and longitude values come from?
A: The coordinates are pulled from the location selected in the log — either chosen manually from your Locations list or captured from the form submission.