Gearbelt Mobile Web gives workshop teams a single place to manage their work directly from a mobile browser. The Assets tab lists every asset in your workspace and lets Gearbelt contributors see the work orders, issues, schedule checks, reading logs, and location logs assigned to each asset. This is the filter view to understand everything related to an asset.
Prerequisites
Before you begin, make sure you have the following:
Plan: All Plan Types
Permission: Gearbelt Contributor
Skills Required: Gearbelt Navigation
Device Type: Smartphone
Subscription: Gearbelt
Finding an asset
Open Gearbelt Mobile Web and select the Assets tab in the bottom navigation. Each row in the register shows the asset name.
Use the search bar at the top to find a specific asset by name.
Select the sort icon next to the search bar to change how assets are ordered. You can sort by Alphabetical (A-Z) (default), Alphabetical (Z-A), Newest, or Oldest.
Select the filter icon to narrow the list. You can filter by Location and Asset category. Each filter supports multi-select, so you can combine values to see exactly the assets you need.
Select Apply filter. The filter icon turns blue to show that filters are active.
Opening an asset
Select any asset to open it. The asset name appears as a page header at the top of the screen. The asset profile also displays any tags or labels assigned to the asset, giving you a quick view of how the asset is categorised. From here you can jump into the areas of work scoped to this asset:
Work orders — the work orders attached to this asset
Issues — the issues raised against this asset
Schedule checks — the recurring checks due on this asset
Inspection records — the inspection records logged against this asset
Reading logs — the readings recorded against this asset
Location logs — the location records logged against this asset
Viewing work orders for an asset
From the asset, select Work orders. This opens the Work Orders register, filtered to this asset. The asset name appears as a shared header at the top of the screen, showing you which asset the list is filtered to. It behaves the same way as the main Work Orders tab. You can search, sort, filter, view any work order, create a new one, and close one off when the job is done. For the full workflow, see How to use Work Orders in Gearbelt Mobile Web.
Viewing issues for an asset
From the asset, select Issues. This opens the Issues register, filtered to this asset. The asset name appears as a shared header at the top of the screen, showing you which asset the list is filtered to. It behaves the same way as the main Issues tab. You can search, sort, filter, view any issue, create a new issue, and create a repair record once it's fixed. For the full workflow, see How to use Issues in Gearbelt Mobile Web.
Viewing schedule checks for an asset
From the asset, select Schedule checks. This opens the Schedule Checks register, filtered to this asset. The asset name appears as a shared header at the top of the screen, showing you which asset the list is filtered to. It behaves the same way as the main Schedule Checks tab. You can search, sort, filter, view any schedule check, and complete one by submitting its schedule form record. For the full workflow, see How to use Schedule Checks in Gearbelt Mobile Web.
Viewing inspection records for an asset
From the asset, select Inspection records. This opens the Inspection Records register, filtered to this asset. The asset name appears as a shared header at the top of the screen, showing you which asset the list is filtered to. From here you can:
Use the search bar at the top to find a specific inspection record by name.
Select the sort icon to change how records are ordered.
Select the filter icon to narrow the list. Choose your filter values and select Apply filter. The filter icon turns blue when filters are active.
Select any row to open the record in the shared form-record viewer.
📓 Note: Inspection records are read-only by default. If your workspace has inspection record editing enabled, you will see an Edit option when viewing a record.
For the full workflow, see How to view Inspection Records in Gearbelt Mobile Web.
Viewing and creating reading logs for an asset
From the asset, select Reading logs. This opens the Reading Logs register, filtered to this asset. The asset name appears as a shared header at the top of the screen.
From here you can:
Use the search bar at the top to find a specific reading by name.
Select the unit filter to narrow the list to readings of a specific unit type.
Select the sort icon to change how readings are ordered.
Select any reading log row to view its full detail.
To create a new reading log:
Tap the floating action button in the bottom right corner.
Select a Unit from the list.
Enter the reading.
Tap Save.
The new log appears at the top of the Reading Logs list immediately.
For the full create workflow, see How to Create Reading Logs in Gearbelt
Viewing location logs for an asset
From the asset, select Location logs. This opens the Location Logs register, filtered to this asset. From here you can:
Use the search bar to find a specific location log.
Use the sort and filter icons to narrow or reorder the list.
Select any row to view the full location log detail, including Asset, Created date, Location, Latitude, Longitude, Created by, and Source.
To create a new location log, tap the + button in the bottom right corner.
Frequently Asked Questions (FAQs)
Can I create an asset from Gearbelt Mobile Web?
No. Assets are created and managed on the Gearbelt desktop web app. The Assets tab in Gearbelt Mobile Web is for viewing and accessing work related to existing assets only.
What's the difference between the Assets tab and the Work Orders tab?
The Work Orders tab shows all open work orders across your workspace. The Assets tab lets you start from a specific asset and see only the work orders, issues, schedule checks, inspection records, reading logs, and location logs tied to that asset.
Can I edit asset details in Gearbelt Mobile Web?
No. Asset details such as name, category, and location are managed on the Gearbelt desktop web app. In Gearbelt Mobile Web, assets are read-only.