Gearbelt Mobile Web gives workshop teams a single place to manage their work directly from a mobile browser. The Schedule Checks tab shows the recurring checks due on your assets, like services, inspections, and tests. Gearbelt contributors complete a schedule check by submitting its schedule form record.
Prerequisites
Before you begin, make sure you have the following:
Plan: All Plan Types
Permission: Gearbelt Contributor
Skills Required: Gearbelt Navigation
Device Type: Smartphone
Subscription: Gearbelt
Step-by-Step Instructions
Finding a schedule check
Open Gearbelt Mobile Web and select the Schedule Checks tab in the bottom navigation. Each schedule check card shows the schedule name, status (Open or Closed), schedule check label, and a due progress bar. Green means on track, red means overdue or due now.
Use the search bar at the top to find a specific schedule check by name or asset.
Select the sort icon next to the search bar to change how schedule checks are ordered.
Select the filter icon to narrow the list by available fields such as Status, Asset, or Tags.
đ Note: Filters applied on the Schedule Checks tab are saved per tab. Switching to another tab or closing and reopening the app does not reset your filters. Clearing filters on the Schedule Checks tab has no effect on filters set on other tabs.
Viewing a schedule check
Select any schedule check card to open the View Schedule Check screen. You'll see the Asset, Status, Schedule, Due Check (the interval the check is due at), linked Work Order (if any), Schedule Form (the form to fill in), Schedule Form Record (the submitted record), a Due progress bar with Date Remaining and Hours Remaining, the check readings table, the Completed Date, Completed Unit, and Completed By fields, and Tags.
Select the Schedule Form Record link to open the submitted record for a completed check. Any issues created from a Fail response on a pass/fail question will be listed on the record. Tap an issue to open it directly.
Select the back arrow in the top left to return to the Schedule Checks register.Completing a schedule check
Note: Issues are only listed on the Schedule Form Record if the schedule form included pass/fail questions and a Fail response was given at the time of submission.
Completing a schedule check
To complete a schedule check, submit its schedule form record. This is the formal record of the check being done.
Open the schedule check you want to complete.
Select the FAB button (the blue circle in the bottom right) to open the action menu.
Select Create [Schedule Form Name] to start the form record. The form name matches the schedule form set up for this check. You can also select Create Schedule Form Record further down the schedule check view to start the same form.
Fill in the schedule form. Complete all the fields the form asks for.
đ Note: The schedule form record screen is protected against accidental data loss. If you navigate away before submitting â by swiping back or using the browser back button â a "Save changes?" prompt will appear. Select Save to keep your entries or Discard to leave without saving.
If the form includes a pass/fail question and you select Fail, the full issue form opens. Fill in the issue details, then tap Submit to log the issue and continue. The issue is automatically linked back to the originating pass/fail check.
Once you've completed all form fields, tap Submit to submit the Schedule Check Form Record. A new check is scheduled for the next interval and you are returned to an up-to-date register. If the Auto-close schedule checks when a Schedule Check Form Record is submitted toggle is enabled under Settings â Schedules, the check is also closed automatically. If the toggle is disabled, the check remains open and must be closed manually.
Note: When the Auto-close schedule checks when a Schedule Check Form Record is submitted toggle is enabled, submitting a Schedule Check Form Record also logs a Schedule Check Closed action in the asset's activity history, recording who closed the check.
The FAB menu also includes Create Work Order (if the check uncovers extra work) and Share as PDF (once the check is done).
Frequently asked questions (FAQs)
What does the due progress bar mean?
The progress bar shows how close a schedule check is to its due date or interval. Green means it's on track, red means it's overdue or due now.
How do I complete a schedule check?
Open the schedule check, tap the FAB button (blue circle in the bottom right), and select Create [Schedule Form Name] to start and submit the form record.
Can I create a work order from a schedule check?
Yes. From the FAB menu on any schedule check, select Create Work Order if the check uncovers extra work that needs to be tracked.
What happens after I submit a schedule form?
A new check is automatically scheduled for the next interval and you are returned to an up-to-date register. If the Auto-close schedule checks when a Schedule Check Form Record is submitted toggle is enabled under Settings â Schedules, the check is also closed automatically and Gearbelt logs a Schedule Check Closed action in the asset's activity history. If the toggle is disabled, the check remains open after submission.
Can I view issues created from a failed check in a submitted schedule record?
Yes. Open the completed schedule check and tap the Schedule Form Record link. Any issues created from a Fail response on a pass/fail question will be listed on the record. Tap any issue to open it directly.
Does submitting a schedule form record close the check?
It depends on your workspace settings. If the Auto-close schedule checks when a Schedule Check Form Record is submitted toggle is enabled under Settings â Schedules, submitting a Schedule Check Form Record closes the associated check automatically. If the toggle is disabled, the check remains open after submission and must be closed manually.
What happens if I navigate back while filling in a schedule form record?
If you have unsaved entries and navigate away â by swiping back or using the browser back button â a "Save changes?" prompt will appear. Select Save to keep your entries, or Discard to leave without saving.
Do my filters save when I switch tabs?
Yes. Filters are saved independently per tab. Switching to another tab or closing and reopening the app does not reset your filters. Clearing filters on one tab has no effect on filters set on other tabs.
Can I filter schedule checks by tag?
Yes â select the filter icon and choose Tags to filter schedule checks by one or more tag values.