Single Submission Sitemate Links let anyone submit a form via the free Sitemate app without needing a Dashpivot account. This works well for incident reporting, enabling anyone on site to report an incident or near miss electronically and submit it directly into your Dashpivot account. All submitted reports are automatically organized into a register in Dashpivot, making them easy to search and filter when needed.
If your incident report template is set up as a workflow, you can use the workflow notifications feature to notify a Dashpivot user (e.g. your Safety Manager) as soon as a report is submitted.
📓 Please note: none of the people submitting incident reports need to be paid Dashpivot users — they use the free Sitemate app to submit reports at no cost.
Tutorial
How to create a Single Submission Sitemate Link for incident and near miss reports
Go to the team folder where you want your reports to be submitted
Go to the Templates section
Go to the Links tab
Make sure you are in the Single Submission section (this is the default). If you are in the Ongoing Submission section and create a link, every person who submits a report will become a paid Sitemate Form User
Click Create Link
Give your link a name and select your report template
Click Create
Note: if you don't have an incident or near miss report template yet, you can access several free options from the Public Template Library.
Once created, distribute the Sitemate Link to the relevant personnel, or put up QR posters around your site so anyone can submit a report when needed.
How to get workers to submit incident reports
There are two ways to distribute your newly created link:
Copy the link and send it as a URL — for example, via email or text message
Download a QR code poster that opens the link when scanned with a smartphone, and stick it on the wall of your site or office
The QR poster works particularly well for incident reporting — anyone can scan the nearest poster and submit a report straight away, without needing to be sent a link directly.
Use Storm AI Templates to build your incident report forms faster
Storm can generate a draft incident or near miss report form based on a simple prompt. For example: "Create an incident and near miss report form for a construction site, including fields for incident type, location, description, contributing factors, and corrective actions." You can then edit the generated template to match your requirements.
FAQs
Do workers need a Dashpivot account to submit an incident report?
No — workers only need the free Sitemate app. They do not need a Dashpivot account to submit reports.
Can I be notified when an incident report is submitted?
Yes — if your incident report template is set up as a workflow, you can use workflow notifications to alert a Dashpivot user (e.g. your Safety Manager) as soon as a report comes in.
Where do submitted incident reports go?
All submitted reports are automatically organized into a register in Dashpivot, where they can be searched and filtered as needed.
Can anyone on site submit a report, even without a link sent to them directly?
Yes — by printing a QR code poster and placing it around your site, anyone can scan it with their smartphone and submit a report immediately, without needing a link sent to them.