Single Submission Sitemate Links let anyone submit a form via the free Sitemate app without needing a Dashpivot account. This works well for site check-ins, enabling all personnel arriving at a location to log their visit electronically and submit it directly into your Dashpivot account. All submitted records are automatically organized into a register in Dashpivot, making them easy to search and filter when needed.
📓 Please note: none of the people checking in need to be paid Dashpivot users — they use the free Sitemate app to complete site check-ins at no cost.
How to create a Single Submission Sitemate Link for site check-ins
Go to the team folder where you want your check-in records to be submitted
Go to the Templates section
Go to the Links tab
Make sure you are in the Single Submission section (this is the default). If you are in the Ongoing Submission section and create a link, every person who completes a site check-in will become a paid Sitemate Form User
Click Create Link
Give your link a name and select your site check-in template
Click Create
Note: if you don't have a site check-in template yet, you can access a free one from the Public Template Library.
How to get workers to complete a site check-in
Once created, download and print the QR code poster and stick it on the wall at your site or office — feel free to print multiple copies. When someone scans the poster with their smartphone, it opens the link and adds the site check-in form to their phone so they can complete and submit it straight away.
You can also copy the link and send it directly via email or text message if preferred.
Use Storm AI Templates to build your site check-in forms faster
Storm can generate a draft site check-in form based on a simple prompt. For example: "Create a site check-in form for a construction site including visitor name, company, purpose of visit, time of arrival, and acknowledgement of site rules." You can then edit the generated template to match your site requirements.
For more on building a complete safety management system, visit sitemate.com/systems/safety-management-system.
FAQs
Do workers need a Dashpivot account to complete a site check-in?
No — anyone can complete a site check-in using the free Sitemate app. They do not need a Dashpivot account.
How do people access the site check-in form?
The easiest way is to print the QR code poster and place it on the wall at your site. Anyone who scans it with their smartphone will be able to complete and submit the check-in form immediately.
Where do submitted check-in records go?
All submitted check-in records are automatically organized into a register in Dashpivot, where they can be searched and filtered to find specific visit records quickly.
Can I print multiple QR code posters?
Yes — you can print as many copies as needed and place them at multiple entry points across your site.