The PDF Attachment field in Gearbelt allows operators and mechanics to upload PDF documents directly within a form submission, such as service sheets, compliance certificates, or work orders. This feature helps centralise documentation and ensures important files are captured alongside form data. Admin users can add this field to any form template (Inspection, Schedule/Service, or Repair) using the Form Builder in the Gearbelt Web App (GBW).
Prerequisites
Before you begin make sure you have the following:
Plan: All Plan Types
Permission: Admin
Skills Required: Gearbelt Navigation
Device Type: Computer/Browser
Subscription: Gearbelt
Step-by-Step Instructions
Inspection Forms
Go to the Inspections section under Management in the left-hand navigation menu.
Select Inspection Forms at the top.
Click on the template you want to edit, or create a new one by clicking Create Inspection Form.
In the Form Builder, find the PDF Attachment field in the field palette on the right
Drag and drop the field into the desired position in your form layout
Click the field to open its settings panel
Enter a Label (e.g. "Upload Compliance Certificate", "Attach Service Sheet")
Click Save
Schedule / Service Forms
Go to the Inspections section under Management in the left-hand navigation menu.
Select Schedule Forms at the top.
Click on the template you want to edit, or create a new one by clicking Create Schedule Form.
In the Form Builder, find the PDF Attachment field in the field palette on the right
Drag and drop the field into the desired position in your form layout
Click the field to open its settings panel
Enter a Label
Click Save
Repair Forms
Go to the Inspections section under Management in the left-hand navigation menu.
Select Repair Forms at the top.
Click on the template you want to edit, or create a new one by clicking Create Repair Form.
Click on the template you want to edit, or create a new one
In the Form Builder, find the PDF Attachment field in the field palette on the right
Drag and drop the field into the desired position in your form layout
Click the field to open its settings panel
Enter a Label
Click Save.
Notes
The Required toggle is not available for the PDF Attachment field in v1.
This field is not supported on Sitemate Mobile (SMM) in v1. Mobile users will see a “this field is unavailable” blank state. Full mobile support is planned for a future release.