Work orders in Gearbelt allow you to assign maintenance or repair tasks to your workshop team. By creating a work order, you can organise tasks for a specific asset, assign responsibility, and track completion. This helps ensure work is completed efficiently while maintaining clear records for asset maintenance and operations.
Prerequisites
Before you begin make sure you have the following:
Plan: All Plan Types
Permission: Gearbelt Contributor
Skills Required: Gearbelt Navigation
Device Type: computer
Subscription: Gearbelt
Step-by-Step Instructions
Go to the Work Orders section.
Click the Create Work Order button.
Select the asset for the work order.
Tick the checkboxes next to each task to add them to the work order.
Choose whether to set a due date and time for the work order.
Assign the work order to a registered contact and optionally toggle Notify contact via SMS.
Add additional details in the Instructions, PO Reference, or Comments fields.
Click Save at the bottom-right corner of the screen.
Notes
Work orders can only include tasks from a single asset.
Admin users can manually close work order tasks.
To close a work order, an admin user must change its status to Closed after all tasks are completed.
Only work orders with all tasks completed are eligible for a status update to Closed.