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How to Storm's Use AI Form Fill on Sitemate Mobile

Step-by-step instructions for completing forms using voice recordings, photos, and typed notes on the Sitemate Mobile app.

Written by Nina Yang

Storm's AI Form Fill feature allows workers and teams to capture information naturally while Storm drafts form responses for review before submission. This feature is designed for teams using Sitemate Mobile who want to reduce manual data entry and streamline workflows such as inspections, site diaries, meeting minutes, and daily reports.

Prerequisites

Before you begin make sure you have the following:

  • Plan: All Plan Types

  • Permission: All users

  • Device Type: Mobile Device

  • Subscription: Sitemate Mobile

  • Device Permissions: Microphone permissions enabled

Step-by-Step Instructions

Step 1: Open AI Form Fill on Sitemate Mobile

  1. Open a form in Sitemate Mobile.

  2. Tap the Storm button at the bottom of the form.

  3. The AI Form Fill canvas will open.

Step 2: Record a Voice Note

  1. Tap the microphone button.

  2. Start speaking naturally.

  3. Tap stop when finished.

💡 Tip: Use exact times where possible — '08:30' rather than 'around 8'. Storm flags approximate times for review rather than assuming.

📓 Note: If an incoming phone call interrupts your recording, you can resume recording after the call ends. All audio captured before the interruption is preserved — no audio is lost.

Step 3: Add a Photo and Other Context

  1. Tap the camera icon to take a photo using your device camera.

  2. Add typed notes to the AI Form Fill canvas as needed.

Note: Sitemate Mobile supports one photo per AI Form Fill session. For forms requiring multiple photos, run additional AI Form Fill sessions.

💡 Tip: Frame photos deliberately — a close-up of a defect reads as defect evidence, a wide shot reads as site context. For dockets, nameplates, and labels, shoot flat and square-on in good light.

Step 4: Give Instructions While Recording

  1. Speak or type instructions while recording or adding notes.

  2. Examples of instructions include:

    • "Add five rows to the workers table"

    • "Rewrite this as a paragraph"

    • "Summarise this as meeting minutes"

    • "Add another bullet point"

Step 5: Review the Drafted Form

  1. Review all generated responses.

  2. Edit any fields if needed.

  3. Complete any remaining required fields.

  4. Save or submit the form manually.

Step 6: Run Additional AI Form Fill Sessions

  1. Reopen the AI Form Fill canvas if required.

  2. Add more recordings, photos, or instructions.

  3. Continue updating the form progressively during the workflow.

Note: When re-running AI Form Fill on a form that already has content, Storm appends new information under the relevant headings. Existing content is preserved verbatim and never rewritten.

Using AI Form Fill Offline

Storm's AI Form Fill supports offline capture. Storm does not require an internet connection at the moment of capture.

If you lose connectivity on site:

  • You can still record voice notes, take a photo, and type notes in the AI Form Fill canvas

  • Inputs are saved locally on your device

  • Once your device reconnects to the internet, processing begins automatically

  • Storm does not automatically submit the form — you still review and save manually

Note: Processing cannot begin without an internet connection.

Notes

  • AI Form Fill must be enabled for your workspace.

  • Some templates or fields may have AI Form Fill disabled by your organisation.

  • Storm does not automatically submit forms.

  • AI Form Fill can continue processing in the background after the form is closed.

  • AI activity is recorded in the Form Activity Feed.

Tips

  • Speak clearly when recording voice notes.

  • Grouping in your dictation produces grouped output — 'Area A... Area B... north pit' yields area-headed bullets; 'concreters... steel fixers' yields trade-headed bullets.

  • Provide detailed context for better draft accuracy.

  • Minimise background noise during recordings.

  • Give direct instructions to Storm.

  • Review all outputs before submission.

  • Start with simpler workflows such as site diaries, daily reports, and inspections before using AI Form Fill in higher-risk workflows.

FAQ

Does AI Form Fill automatically submit forms?
No. Storm drafts responses for review, but users must manually save or submit the form.

Can AI Form Fill fill every field?
No. Storm's AI Form Fill only fills fields when it has sufficient confidence in the response.

What fields cannot be updated by AI?
Some field types are never filled by Storm regardless of input. See: Which Fields Does Storm's AI Form Fill Not Support?

Does AI Form Fill work offline?
Yes. Voice notes, photos, and typed notes captured offline are saved locally and processed automatically once connectivity is restored. Storm does not require an internet connection at the moment of capture.

Why can I only add one photo per session?
Sitemate Mobile currently supports one photo per AI Form Fill session. To include multiple photos, run additional AI Form Fill sessions on the same form — Storm will append new information without overwriting existing content.

What file types can Storm analyse?
Storm currently does not analyse PDF, Word, Excel, or video files.

Does AI Form Fill work inside Dashpivot Actions?
No. AI Form Fill currently does not work inside Dashpivot Actions.

What happens if my voice recording is interrupted by a phone call?
If an incoming call interrupts your recording, the app will pause the recording. Once the call ends, you can resume recording from where you left off. All audio captured before the interruption is retained — no audio is lost.

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