Storm's AI Form Fill feature allows workers and teams to capture information naturally while Storm drafts form responses for review before submission. This feature is designed for teams using Dashpivot Mobile who want to reduce manual data entry and streamline workflows such as inspections, site diaries, meeting minutes, and daily reports.
Prerequisites
Before you begin make sure you have the following:
Plan: All Plan Types
Permission: Dashpivot Contributor
Device Type: Mobile Device
Subscription: Dashpivot Mobile
Step-by-Step Instructions
Step 1: Open AI Form Fill on Mobile
Open a form in Dashpivot Mobile.
Tap Storm at the bottom of the form.
The AI Form Fill canvas will open.
Step 2: Record a Voice Note
Tap the microphone button.
Start speaking naturally.
Tap stop when finished.
Storm transcribes it and shows the text in the conversation.
Tip: When mentioning time, use exact times as much as possible — '08:30' rather than 'around 8'. Storm flags approximate times for review rather than assuming.
Step 3: Add Photos, Videos, Files, and Other Context
Attach inputs to the AI Form Fill canvas. Supported inputs include:
Photos — taken from the Dashpivot camera or uploaded from your device gallery
Videos — Storm extracts both the audio narration and visual content from the video to fill form fields
File attachments — attach PDF, DOCX, XLSX, CSV, or EML files using the paperclip button; Storm extracts text from the file to fill relevant form fields
Screenshots and typed notes
Continue adding contextual information as needed.
Tip: Frame photos deliberately — a close-up of a defect reads as defect evidence, a wide shot reads as site context. For dockets, nameplates, and labels, shoot flat and square-on in good light.
Step 4: Give Instructions While Recording
Speak or type instructions while recording or adding notes.
Examples of instructions include:
"Add five rows to the workers table"
"Rewrite this as a paragraph"
"Summarise this as meeting minutes"
"Add another bullet point"
Answer Storm’s questions. When Storm needs clarification — for example, if information is missing or conflicts with something else — it surfaces a question directly in the canvas. Tap one of the suggested answer options to respond instantly, or type a custom answer. You can also tap Skip if you want Storm to proceed without that detail.
Step 5: Collapse the Canvas or Leave the Form
Once you have finished adding your inputs, you do not need to stay in the Storm canvas while it processes:
Tap the collapse arrow to minimise the Storm canvas and return to the rest of the form — Storm continues processing in the background.
Leave the form entirely — Storm continues processing regardless.
When processing is complete, return to the form to review your drafted content.
Step 6: Review the Drafted Form
Review all generated responses.
Edit any fields if needed.
Complete any remaining required fields.
Save or submit the form manually.
Step 7: Run Additional AI Form Fill Sessions
Reopen the AI Form Fill canvas if required.
Add more recordings, photos, videos, files, or instructions.
Continue updating the form progressively during the workflow.
Note: When re-running AI Form Fill on a form that already has content, Storm appends new information under the relevant headings. Existing content is preserved verbatim and never rewritten.
Using AI Form Fill Offline
Storm's AI Form Fill supports offline capture. If you lose connectivity on site:
You can still record voice notes, attach photos, and type notes in the AI Form Fill canvas.
Inputs are saved locally on your device.
Once your device reconnects to the internet, processing begins automatically
Storm does not automatically submit the form — you still review and save manually.
AI Form Fill can continue processing in the background whether you collapse the canvas or leave the form entirely — you do not need to remain in the canvas or the form while Storm works.
📓 Note: Processing cannot begin without an internet connection. The drafted form will not appear until connectivity is restored.
Notes
AI Form Fill must be enabled for your workspace.
Some templates or fields may have AI Form Fill disabled by your organisation.
Storm can process recordings up to:
90 minutes on iOS devices
50 minutes on Android devices
Storm does not automatically submit forms.
AI Form Fill can continue processing in the background whether you collapse the canvas or leave the form entirely — you do not need to remain in the canvas or the form while Storm works.
AI activity is recorded in the Form Activity Feed.
Android users: When AI Form Fill finishes processing, you'll receive a clearer completion notification confirming your draft is ready to review.
Tips
Speak clearly when recording voice notes.
Grouping in your dictation produces grouped output — 'Area A... Area B... north pit' yields area-headed bullets; 'concreters... steel fixers' yields trade-headed bullets.
Provide detailed context for better draft accuracy.
Minimise background noise during recordings.
Attach relevant photos, videos, and files.
Give direct instructions to Storm.
Review all outputs before submission.
Start with simpler workflows such as site diaries, daily reports, and inspections before using AI Form Fill in higher-risk workflows.
If something interrupts your recording — such as an incoming phone call — Storm automatically pauses. You can resume recording when you're ready. All audio captured before the interruption is preserved — no audio is lost.
FAQ
Does AI Form Fill automatically submit forms?
No. Storm drafts responses for review, but users must manually save or submit the form.
Can AI Form Fill fill every field?
No. Storm only fills fields when it has sufficient confidence in the response.
What fields cannot be updated by AI?
Some field types are never filled by Storm regardless of input.
Does AI Form Fill work offline?
Yes. Voice notes, photos, and typed notes captured offline are saved locally and processed automatically once connectivity is restored. Storm does not require an internet connection at the moment of capture.
What happens if my voice recording is interrupted?
If something interrupts your recording — such as an incoming phone call — Storm automatically pauses. You can resume recording once you're ready. All audio captured before the interruption is preserved and no audio is lost.