Form thumbnail and sorting settings in Dashpivot Web let you control how forms are displayed and ordered when viewed by users. These settings help make it easier to identify the correct form, improve navigation, and ensure forms are shown in a logical order based on your organisation’s needs.
Video Walkthrough
Prerequisites
Before you begin make sure you have the following:
Plan: Active Dashpivot Web plan
Permission: Access rights to edit templates
Skills Required: Dashpivot
Device Type: Computer
Subscription: Dashpivot Web
Step-by-Step Instructions
Open the template editor for the template you want to update.
Select Settings within the template editor.
Adjust the form thumbnail settings to control how the form preview image appears.
Adjust the form sorting settings to control the order in which forms appear.
Save the template to apply the changes.
Form thumbnail settings
Form thumbnail settings control the information shown on the form thumbnail when viewing forms in the timeline or workflow view. You can display up to five pieces of information in addition to the form creator’s name and the time and date stamp.
The additional information can be one of the following field types:
Text field (single line only)
Date field
List field
Form counter
Prefilled Tables
Note: Long single-line text values wrap on the form thumbnail instead of being cut off. If a value is still truncated, hover over the thumbnail to see the full text.
These settings apply to everyone who can access the template and also update on the mobile and tablet app.
Displaying Prefilled Table data on form thumbnails
In addition to individual fields, the form thumbnail can display data from cells inside a Prefilled Table. Specific cells are selected by choosing the row and column they sit in, so only the relevant value from the table appears on the thumbnail.
Supported Prefilled Table cell types are:
Date
Date – Timezone Aware
Time
Time – Timezone Aware
Text
Number
Formula
Lists
List Property Table Cell
The following cell types are not supported and will not appear in the field picker:
Attachment
Location
Photo / Video
Sign Manually
Signature
Prefilled Text
Default Tables are not supported and cannot be selected for the form thumbnail. To display a value on the thumbnail, the field must exist either as an individual field outside the table or within a Prefilled Table.
Availability:
Dashpivot Web: Available
Dashpivot Mobile: Coming Soon
Form sorting settings
Form sorting settings control the order in which forms are shown. By default, forms are ordered by creation date. You can change this to sort forms by a date field or a single line text field included in the template, including non‑timezone‑aware date fields.
If no date is entered on a form, Dashpivot orders the form based on the creation date. If more than 2000 forms are recorded for a template, sorting reverts to the creation date in the Register View. These settings apply to everyone who can access the template and also update on the mobile and tablet app.
Important information about analytics
Any changes made to form sorting settings also affect analytics charts that use this data. Quantity values are plotted based on the date the forms are ordered by. If you change the sorting to use a date field on the form, this may affect where quantity values appear in analytics charts.