How to Track Time and Materials in Dashpivot

Introduction

Dashpivot gives contractors a fast, reliable way to document work completed, hours, materials used, and equipment utilisation — all in one place. Use automated calculations, real-time reporting, and a full audit trail to reduce errors and streamline payment claims.

How it works

Key features

Record time and materials from anywhere using the Dashpivot mobile app, available on mobile and tablet
Keep categories consistent across projects using dropdown lists
Automate calculations using advanced formula fields
Stay audit-ready with the register view
Track time and materials costs automatically using analytics

Best practices

Link items to existing lists to keep tracking consistent across all projects
Apply automated calculations to track quantities, rates, and total costs and reduce manual errors
Attach photos to validate claims and speed up approvals
Mark important fields as required to ensure nothing gets missed

Storm AI Templates

Use Storm AI Templates to generate time and materials tracking templates tailored to your project needs.

Getting Started

Browse free templates in Dashpivot to get started with time and materials tracking. Go to Templates > Browse free templates. Search for "Time and Materials Summary" and add it to your account. You can update the template name, contents, and settings after adding it.

Learn more

Learn more about time and materials software.

FAQs

Can I record time and materials from my phone on site?
Yes. The Dashpivot mobile app is available on iOS and Android, so your team can capture records directly from site on any device.

Can Dashpivot automatically calculate costs in a time and materials report?
Yes. Use formula fields to automate calculations for quantities, rates, and totals — reducing manual entry and the risk of errors.

How do I support payment claims with time and materials records?
Attach photos to your records as evidence of work completed. Combined with the register view and automated calculations, this gives you an audit-ready trail to support any claim.